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Microsoft Solutions PartnerQuickBooks to Business Central

You have outgrown QuickBooks.

More entities, real inventory, a slower close, and auditors asking for controls the software cannot give. Move to Dynamics 365 Business Central without the spreadsheet workarounds: multi company and inventory built in, your customers, vendors, items, and history reconciled, and a clean cutover.

Get A Free Migration Assessment Size The Cost Of Staying

Solutions Partner15+ years on DynamicsNothing left behind

Consolidating entities by handMonth end close keeps slippingInventory lives outside the booksHitting list and user limitsAuditors asking for real controlsReporting rebuilt in spreadsheetsNo approval workflowsDisconnected systems everywhere

The migration pipeline

Watch every record cross into Business Central.

Each account, customer, vendor, and item is staged, mapped, and reconciled to your live QuickBooks totals before anything goes live. Nothing is dumped in blind. The migration console runs the move in controlled batches, with a running count of what has crossed and what is still in flight.

100%

Balances reconciled

Multi

entity, one ledger

Records left behind

qb-to-bc · migration console · businesscentral.dynamics.comLIVE

// initializing migration console...

$ rdx connect --source "QuickBooks (4 company files)"

reading company files ............. ok

$ rdx scan --objects

4 entities detected

8 spreadsheet workarounds detected

$ rdx map --coa --master --balances

chart of accounts .... mapped

customers and vendors mapped

manual consolidation -> native consolidation

$ rdx migrate --batch --reconcile

balances reconciled to QuickBooks totals

0 records left behind

$ ready for parallel-run validation _

Transactions

000,000

Master records

00,000

Cost of staying on QuickBooks

What QuickBooks really costs you once you have outgrown it.

The license looks cheap. The hidden bill is the hours your team burns on manual consolidation, spreadsheet reporting, and a close that drags every quarter. Move the sliders to size the cost of staying, and what you could recover on Business Central.

Tell us about your QuickBooks setup

What outgrowing QuickBooks costs you, every year

$98,000a year in manual work and lost time

Manual reporting and close effort$70,200

Cross entity consolidation by hand$14,400

Maintaining spreadsheet workarounds$12,480

Disconnected add ons and rekeying$3,600

Potential recovery on Business Central

$62k to $83ka year you could recover

Three year opportunity: $218k

Get Your Full Cost Breakdown

The license is the small number in this picture

Microsoft list price, per user per month, paid yearly

Essentials

$80per user per month, paid yearly

Finance, sales, purchasing, inventory, projects, and Copilot. Fits most teams leaving QuickBooks.

Premium

$110per user per month, paid yearly

Adds service management and manufacturing for production and assembly.

Team Members

$8per user per month, paid yearly

Read access, approvals, and light updates for casual users across the business.

A free thirty day trial is available before you commit. Most teams leaving QuickBooks land on Essentials for finance and operations and Team Members for everyone who only approves or reviews.

Why the workarounds appeared

QuickBooks did its job. Then you hit its ceiling.

QuickBooks is excellent for a single, simple company. Growth changes the shape of the problem: more entities, real stock, tighter controls, and reporting that has to tie out. The spreadsheets are not a discipline problem. They are the gap between what you need and what the tool was built to do.

Where QuickBooks stops

The growing pains

Each company is its own file, so consolidation is a monthly spreadsheet exercise.
Inventory and costing are thin, so true stock value lives in a side system.
Controls are coarse, so auditors flag access, approvals, and the lack of a real trail.
List and user limits force file splits, archive purges, and brittle exports.
Reporting beyond the basics is rebuilt by hand in Excel every period.

What Business Central adds

Built for the next stage

Native multi entity with built in consolidation and intercompany posting.
Real perpetual inventory with costing, multi location, and lot tracking.
Role based controls with approvals, segregation of duties, and a full audit trail.
Scale without ceilings, with dimensions instead of file splits and archive purges.
Live reporting in Power BI straight off the ledger, no monthly rebuild.

Will we lose our data?

No. Your books come across reconciled.

It is the first question every finance team asks. The honest answer: your records move, and they tie out. Master data and balances lift across and reconcile to your live QuickBooks totals. The manual workarounds get replaced by native features. Here is the split: what comes across, what gets rebuilt natively, and what we leave behind on purpose.

Comes across reconciledReplaced with native featuresLeft behind by design

Chart of accounts

Your accounts and sub accounts map into the Business Central chart and dimensions, cleaned of duplicates and reconciled to your QuickBooks balances.

Customers and vendors

Customer and vendor records, terms, contacts, and open balances move across with their setup intact and their aged detail tied out.

Items and balances

Items, price lists, and open transactions come across, with on hand quantities and balances reconciled to QuickBooks before cutover.

Spreadsheet consolidation

The monthly consolidation workbook is replaced by native multi entity consolidation and intercompany posting in Business Central.

Side inventory and costing

The separate stock and costing sheet is replaced by real perpetual inventory with valuation, multi location, and posting straight to the ledger.

Manual reporting

Hand built management reports are rebuilt on Business Central and Power BI, refreshed live off the ledger instead of every period by hand.

Rekeying integrations

Copy and paste feeds between QuickBooks and other systems are retired in favor of real integrations and application interfaces.

Duplicate and dead records

Duplicate customers, inactive items, and abandoned classes are flagged in discovery and left behind, with the decision documented.

Old files and exports

Archived company files and ad hoc exports stay in a documented archive for reference, not carried into the live environment.

The migration process

A controlled move, week by week.

Ten to fourteen weeks, fixed scope locked at the start. Here is what happens each week, from discovery through go live and hypercare. Stages overlap by design, so your team keeps invoicing and paying bills right up to a single planned cutover window.

Week 1Week 2Week 3Week 4Week 5Week 6Week 7Week 8Week 9Week 10Week 11Week 12Week 13Week 14

Discovery and design

Map entities, processes, inventory, and where the spreadsheets live today.

Weeks 1 to 3

Plan and fixed scope

Roadmap, cutover window, and a locked, fixed price statement of work.

Weeks 2 to 4

Configure and build

Set up entities, inventory, dimensions, approvals, and reporting in Business Central.

Weeks 4 to 9

Data migration

Accounts, customers, vendors, items, and balances moved and reconciled to QuickBooks.

Weeks 6 to 11

Parallel run validation

QuickBooks and Business Central run side by side until the numbers match.

Weeks 9 to 12

Cutover and go live

Phased switch to Business Central over one planned weekend.

Week 12

Hypercare and support

On call hypercare through the first close, then ongoing managed support.

Weeks 12 to 14

Stages overlap by design. Parallel run validation finishes before go live in week twelve, so the cutover weekend is the only planned downtime. The timeline flexes with the number of entities, whether you run real inventory, and the integrations in scope.

Migration readiness score

There is no deadline forcing this. The math is the deadline.

Nobody is turning QuickBooks off. The pressure is quieter and more expensive: every quarter you wait, the close gets slower, the spreadsheets multiply, and the eventual move gets bigger. Tick what you can confirm across the four areas below to score your readiness and see exactly where the gaps are.

Growth pressure

0 of 4

Data readiness

0 of 4

Team and process readiness

0 of 4

Stack and commercial readiness

0 of 4

Your QuickBooks migration readiness score0 of 16

Still early

Tick what you can confirm today. A free migration assessment maps every gap before you commit.

Get A Free Migration Assessment

Why Redefine

Why growing finance teams choose Redefine.

Not a generalist that also does accounting software. A Microsoft Solutions Partner with more than fifteen years moving fast growing companies onto Business Central, on fixed scope, with the books reconciled and the workarounds retired.

Microsoft Solutions Partner. A current Microsoft designation with a team certified across Business Central, not a one off project shop.
We design for where you are headed. Multi entity, real inventory, and controls set up for your next stage, not a copy of the QuickBooks you are leaving.
Commerce and distribution depth. Orders, multi channel integrations, and inventory: the areas where finance only tools and generic migrators get stuck.
Fixed scope, fixed price. A defined statement of work with milestone payments. No surprise project fees in week six.
We stay after go live. Hypercare and ongoing managed support, so your team is not alone at the first month end on Business Central.

Get A Free Migration Assessment

Proof, not promises

Companies that outgrew their old system and scaled.

Real Microsoft Dynamics engagements, and the numbers our clients reported after the move. Promotional products, multi channel commerce, and distribution, the businesses where finance only tools run out of room first.

Microsoft Dynamics 365 enterprise resource planning

$14M to $90M

Parsons Kellogg

A promotional apparel company hit the wall on fragmented systems: thirty stores, more than one million inventory items, manual processes, and no unified view. A custom commerce platform was tightly integrated with Dynamics 365 for automated financial transactions, backend processes were automated, and Power BI delivered real time visibility across every store and the ledger.

Annual revenue scaled from under fourteen million to over ninety million dollars
Manual overhead cut through automation and unified reporting
Real time analytics across thirty stores and over one million items

Y1Y2Y3Y4Y5Y6

Annual revenue, trend after the platform overhaul

Dynamics 365 Business Central

$70M+

Half Price Drapes

A curtains and window coverings retailer unified data across every system and channel. Power BI was integrated with the Dynamics 365 enterprise resource planning data to centralize inventory, orders, and customers, and annual revenue scaled to over seventy million dollars.

Dynamics 365 Business Central

Orders, unified

WP Inova

A legacy system was replaced with Business Central, customized to centralize orders from multiple platforms into one view. The unified foundation removed the old limits and let the business scale into more complex order processing.

Dynamics 365 Business Central

One platform

Lanrover

A constrained legacy enterprise resource planning was replaced with Business Central on Azure, unifying finance, sales, and customer operations and giving the business a scalable, compliance ready foundation for growth.

Your next step

Get your free QuickBooks migration assessment.

Twenty minutes with a Microsoft Solutions Partner who has moved fast growing companies off finance only tools. You leave with six things, written down and yours to keep, whether or not you go ahead:

Your QuickBooks migration readiness score
A map of the entities, inventory, and workarounds to retire
An honest read on whether you have truly outgrown QuickBooks
A savings estimate for your environment
A fixed scope migration roadmap
Business Central licensing guidance

Name

Company

Company size

Work email

Current QuickBooks edition

Timeline

Microsoft Solutions Partner. We reply within one business day.

Frequently asked

Questions teams ask first.

Grouped by what teams worry about most: the decision, cost, data, timeline, and fit. Direct answers, no hedging.

Get A Free Migration Assessment Size The Cost Of Staying

The decision

The signs are consistent. You run multiple entities and consolidate by hand, your close takes longer every quarter, inventory and costing live outside the books, you have hit the list and user limits, and an auditor or lender now wants controls QuickBooks cannot give. When finance spends more time in Excel than in the system, you have outgrown it.

Enterprise raises the limits but keeps the ceiling. It still struggles with true multi entity consolidation, deep inventory and manufacturing, granular role based controls, and a real audit trail. Business Central is a full enterprise resource planning platform on Microsoft cloud, so you move once instead of buying time twice.

Cost and data

Most QuickBooks to Business Central projects land between thirty five thousand and one hundred twenty five thousand dollars, driven by the number of entities, whether you run real inventory, the integrations you need, and how much process redesign you want. You leave the assessment with a fixed scope range, not an open ended estimate. The calculator on this page sizes it against your own numbers.

Yes. Your chart of accounts, customers, vendors, items, and open balances move into Business Central and are reconciled to your live QuickBooks totals before cutover. Posted history and prior year balances come across as opening figures and reference detail, so your reporting still ties out.

Timeline and fit

Most projects run ten to fourteen weeks end to end. A parallel run validation phase confirms the numbers match before go live, then cutover ships over a single planned weekend window, so your team keeps invoicing and paying bills right up to the switch. You get the full milestone schedule in the assessment.

Microsoft list price is eighty dollars per user per month for Essentials, one hundred ten dollars per user per month for Premium, and eight dollars per user per month for Team Members, each paid yearly. A free thirty day trial is available before you commit. Most teams leaving QuickBooks land on Essentials for finance and operations users and Team Members for casual approvers.

Yes, natively. Multiple legal entities with built in consolidation, real perpetual inventory with costing, multi location and multi currency, dimensions for reporting, and approval workflows all ship in the product. These are the exact areas where QuickBooks runs out of room.

Microsoft Solutions PartnerQuickBooks to Business Central

You have outgrown QuickBooks.

Get A Free Migration Assessment Size The Cost Of Staying

Solutions Partner15+ years on DynamicsNothing left behind

The migration pipeline

Watch every record cross into Business Central.

100%

Balances reconciled

Multi

entity, one ledger

Records left behind

qb-to-bc · migration console · businesscentral.dynamics.comLIVE

// initializing migration console...

$ rdx connect --source "QuickBooks (4 company files)"

reading company files ............. ok

$ rdx scan --objects

4 entities detected

8 spreadsheet workarounds detected

$ rdx map --coa --master --balances

chart of accounts .... mapped

customers and vendors mapped

manual consolidation -> native consolidation

$ rdx migrate --batch --reconcile

balances reconciled to QuickBooks totals

0 records left behind

$ ready for parallel-run validation _

Transactions

000,000

Master records

00,000

Cost of staying on QuickBooks

What QuickBooks really costs you once you have outgrown it.

Tell us about your QuickBooks setup

What outgrowing QuickBooks costs you, every year

$98,000a year in manual work and lost time

Manual reporting and close effort$70,200

Cross entity consolidation by hand$14,400

Maintaining spreadsheet workarounds$12,480

Disconnected add ons and rekeying$3,600

Potential recovery on Business Central

$62k to $83ka year you could recover

Three year opportunity: $218k

Get Your Full Cost Breakdown

The license is the small number in this picture

Microsoft list price, per user per month, paid yearly

Essentials

$80per user per month, paid yearly

Finance, sales, purchasing, inventory, projects, and Copilot. Fits most teams leaving QuickBooks.

Premium

$110per user per month, paid yearly

Adds service management and manufacturing for production and assembly.

Team Members

$8per user per month, paid yearly

Read access, approvals, and light updates for casual users across the business.

A free thirty day trial is available before you commit. Most teams leaving QuickBooks land on Essentials for finance and operations and Team Members for everyone who only approves or reviews.

Why the workarounds appeared

QuickBooks did its job. Then you hit its ceiling.

Where QuickBooks stops

The growing pains

Each company is its own file, so consolidation is a monthly spreadsheet exercise.
Inventory and costing are thin, so true stock value lives in a side system.
Controls are coarse, so auditors flag access, approvals, and the lack of a real trail.
List and user limits force file splits, archive purges, and brittle exports.
Reporting beyond the basics is rebuilt by hand in Excel every period.

What Business Central adds

Built for the next stage

Native multi entity with built in consolidation and intercompany posting.
Real perpetual inventory with costing, multi location, and lot tracking.
Role based controls with approvals, segregation of duties, and a full audit trail.
Scale without ceilings, with dimensions instead of file splits and archive purges.
Live reporting in Power BI straight off the ledger, no monthly rebuild.

Will we lose our data?

No. Your books come across reconciled.

Comes across reconciledReplaced with native featuresLeft behind by design

Chart of accounts

Your accounts and sub accounts map into the Business Central chart and dimensions, cleaned of duplicates and reconciled to your QuickBooks balances.

Customers and vendors

Customer and vendor records, terms, contacts, and open balances move across with their setup intact and their aged detail tied out.

Items and balances

Items, price lists, and open transactions come across, with on hand quantities and balances reconciled to QuickBooks before cutover.

Spreadsheet consolidation

The monthly consolidation workbook is replaced by native multi entity consolidation and intercompany posting in Business Central.

Side inventory and costing

The separate stock and costing sheet is replaced by real perpetual inventory with valuation, multi location, and posting straight to the ledger.

Manual reporting

Hand built management reports are rebuilt on Business Central and Power BI, refreshed live off the ledger instead of every period by hand.

Rekeying integrations

Copy and paste feeds between QuickBooks and other systems are retired in favor of real integrations and application interfaces.

Duplicate and dead records

Duplicate customers, inactive items, and abandoned classes are flagged in discovery and left behind, with the decision documented.

Old files and exports

Archived company files and ad hoc exports stay in a documented archive for reference, not carried into the live environment.

The migration process

A controlled move, week by week.

Week 1Week 2Week 3Week 4Week 5Week 6Week 7Week 8Week 9Week 10Week 11Week 12Week 13Week 14

Discovery and design

Map entities, processes, inventory, and where the spreadsheets live today.

Weeks 1 to 3

Plan and fixed scope

Roadmap, cutover window, and a locked, fixed price statement of work.

Weeks 2 to 4

Configure and build

Set up entities, inventory, dimensions, approvals, and reporting in Business Central.

Weeks 4 to 9

Data migration

Accounts, customers, vendors, items, and balances moved and reconciled to QuickBooks.

Weeks 6 to 11

Parallel run validation

QuickBooks and Business Central run side by side until the numbers match.

Weeks 9 to 12

Cutover and go live

Phased switch to Business Central over one planned weekend.

Week 12

Hypercare and support

On call hypercare through the first close, then ongoing managed support.

Weeks 12 to 14

Migration readiness score

There is no deadline forcing this. The math is the deadline.

Growth pressure

0 of 4

Data readiness

0 of 4

Team and process readiness

0 of 4

Stack and commercial readiness

0 of 4

Your QuickBooks migration readiness score0 of 16

Still early

Tick what you can confirm today. A free migration assessment maps every gap before you commit.

Get A Free Migration Assessment

Why Redefine

Why growing finance teams choose Redefine.

Microsoft Solutions Partner. A current Microsoft designation with a team certified across Business Central, not a one off project shop.
We design for where you are headed. Multi entity, real inventory, and controls set up for your next stage, not a copy of the QuickBooks you are leaving.
Commerce and distribution depth. Orders, multi channel integrations, and inventory: the areas where finance only tools and generic migrators get stuck.
Fixed scope, fixed price. A defined statement of work with milestone payments. No surprise project fees in week six.
We stay after go live. Hypercare and ongoing managed support, so your team is not alone at the first month end on Business Central.

Get A Free Migration Assessment

Proof, not promises

Companies that outgrew their old system and scaled.

Microsoft Dynamics 365 enterprise resource planning

$14M to $90M

Parsons Kellogg

Annual revenue scaled from under fourteen million to over ninety million dollars
Manual overhead cut through automation and unified reporting
Real time analytics across thirty stores and over one million items

Y1Y2Y3Y4Y5Y6

Annual revenue, trend after the platform overhaul

Dynamics 365 Business Central

$70M+

Half Price Drapes

Dynamics 365 Business Central

Orders, unified

WP Inova

Dynamics 365 Business Central

One platform

Lanrover

Your next step

Get your free QuickBooks migration assessment.

Twenty minutes with a Microsoft Solutions Partner who has moved fast growing companies off finance only tools. You leave with six things, written down and yours to keep, whether or not you go ahead:

Your QuickBooks migration readiness score
A map of the entities, inventory, and workarounds to retire
An honest read on whether you have truly outgrown QuickBooks
A savings estimate for your environment
A fixed scope migration roadmap
Business Central licensing guidance

Name

Company

Company size

Work email

Current QuickBooks edition

Timeline

Microsoft Solutions Partner. We reply within one business day.

Frequently asked

Questions teams ask first.

Grouped by what teams worry about most: the decision, cost, data, timeline, and fit. Direct answers, no hedging.

Get A Free Migration Assessment Size The Cost Of Staying

The decision

Cost and data

Timeline and fit