Dynamics GP to Business Central Migration
Migrate from Dynamics GP to Business Central before your deadline
Microsoft's mainstream support for Dynamics GP has ended. Every month you stay on Dynamics GP adds licence maintenance cost and integration risk. Business Central replaces every Dynamics GP module in a fixed-price, zero change order migration.
2026
Year to complete your Dynamics GP migration
22 weeks
From signed Statement of Work to go-live
$0
Average unplanned change orders
Submit your brief, then a call within 48 hours, then a fixed-price proposal in 3 days, then kickoff within 1 week of sign-off.
Microsoft Solutions Partner
Fixed-price Statement of Work, all engagements
47 completed Dynamics implementations
Phase
Data migration
Week 14 of 22
Records migrated
84,219
Change orders
$0
On fixed price
Go-live target
On schedule
Week 22 confirmed
Data object
Dynamics GP records
Status
Chart of accounts
1,847
Complete
Customer master
12,904
Complete
Open accounts payable transactions
3,219
In progress
Inventory items
24,500
Queued
Why now
Every quarter on Dynamics GP costs more than you realise
Chief Financial Officer perspective
"We kept renewing the annual maintenance agreement thinking we had time. Two Dynamics GP upgrade projects later, we had spent more than a Business Central migration would have cost."
Composite of feedback from Dynamics GP customers who completed their migration in 2024.
Dynamics GP mainstream support ended December 2025. Extended support runs to January 2030, but no new features, no cloud path, and no Copilot.
Every Dynamics GP upgrade project costs 40,000 to 120,000 United States dollars and delivers no new capability. That money goes to Business Central features instead.
Integration partners are deprioritising Dynamics GP connector support. Each year, one more connector goes unmaintained.
Dynamics GP annual maintenance, typical 50-user environment
$0
per year
Average Dynamics GP maintenance renewal. Does not include upgrade project costs.
Manual workaround hours lost each year
0 hours
Across a typical finance and operations team of 15, reconciling what Dynamics GP cannot automate.
Dynamics GP customers who delayed migration by 2 plus years
0%
spent more than budget
Due to emergency upgrades or reactive integrations before they could migrate.
What transfers
Six data categories that migrate from Dynamics GP to Business Central
Every object is mapped, validated, and signed off in writing before it moves. Nothing is assumed. Nothing is lost.
01
Chart of accounts and general ledger history
Your account structure, dimensions, and up to seven years of general ledger transaction history move to Business Central. Period balances reconcile to Dynamics GP before cutover is confirmed.
Account segmentsPosting groupsPeriod balances
02
Customer and vendor master records
All customer and vendor cards, payment terms, address books, contact records, and credit limits transfer with deduplication review included before the migration sprint.
Contact recordsPayment termsCredit limits
03
Open transactions
All open accounts payable invoices, accounts receivable balances, purchase orders, and sales orders move to Business Central. Aged balances reconcile before any user acceptance testing begins.
Open payables and receivablesPurchase ordersSales orders
04
Inventory items and valuation
Item cards, unit of measure conversions, item categories, and costing method assignments (first-in first-out, average, or standard) transfer with current on-hand quantities reconciled to Dynamics GP before go-live.
Item masterCosting methodsOn-hand quantities
05
Bank accounts and reconciliation data
Bank account setup, payment methods, outstanding checks, and deposits in transit are migrated with a verified opening balance statement that reconciles to your final Dynamics GP bank reconciliation.
Bank accountsOutstanding itemsPayment methods
06
Report definitions and Financial Reporter layouts
Financial Reporter (formerly known as FRx) is not supported in Business Central. All existing report requirements are documented in discovery and rebuilt using Business Central's native report builder or Power BI, included with the engagement.
Financial statementsPower BI rebuildManagement reports
Migration readiness
How ready is your Dynamics GP environment to migrate?
Select the statements that apply to your organisation. Your readiness score updates as you go, and tells you exactly where to focus before kickoff.
1
Our data is clean and consolidated from fewer than three legacy source systems
Clean source data is the single biggest factor in migration speed and cost.
2
We have a named internal project sponsor with budget authority
Decision delays are the top cause of migration timelines stretching past 24 weeks.
3
Our current Dynamics GP version is 2016 or higher
Older Dynamics GP versions require additional data extraction steps that add timeline.
4
Our core business processes and workflows are documented
Undocumented processes discovered in discovery extend the design phase by two to four weeks.
5
Our integrations with third-party systems are fewer than five
Each integration adds two to four weeks to the build and test phases.
6
We have a target go-live window 6 to 18 months from today
A planned window lets us resource correctly and avoid peak-period cutover risks.
7
Key users can commit four to eight hours per week during testing
User acceptance testing with available users is the most common source of schedule slippage.
8
Executive leadership is aligned on scope and migration budget
Projects with full executive alignment have a 94 percent on-time delivery rate in our portfolio.
Your readiness score
0
of 13
Early planning stage
Select the items that apply to your organisation. Your score will guide our first conversation about timeline and resourcing.
Items completed0 of 8
Estimated complexityNot assessed
Suggested timelineSelect items above
No commitment, no pitch, 30-minute scoping call.
Migration process
Five stages. Every deliverable defined in writing.
Nothing moves to the next stage until the previous one is signed off. Every deliverable is named in the Statement of Work before work starts.
What happens in this stage
- Current Dynamics GP environment audit: modules in use, customisations, integrations, and data volumes
- Business process documentation for all finance, distribution, and inventory workflows
- Data quality assessment: record counts, duplication rates, and migration complexity scoring
- Final scope sign-off and fixed-price Statement of Work issued
Your team provides: Dynamics GP system access, key user availability, and current integration inventory.
Dynamics GP version2018 R2
Active modules7 of 12
Custom reports (Financial Reporter)14 layouts
Third-party integrations3 connectors
Complexity scoreStandard
- Business Central environment provisioned and configured per the signed design document
- Chart of accounts, posting groups, dimensions, and workflows built to match Dynamics GP structure
- Integration connectors built and tested against the integration blueprint
- Power BI report templates built for all Financial Reporter financial statement equivalents
General posting groupsComplete
Customer posting groupsComplete
Vendor posting groupsComplete
Approval workflowsIn progress
- Dynamics GP data extracted, cleansed, and transformed per the data mapping specification
- Trial migration load run in sandbox with reconciliation report issued to your team
- All integration connectors tested end-to-end with production-equivalent data volumes
- Reconciliation sign-off required before user acceptance testing is scheduled
Opening balancesReconciled, zero variance
Customer balancesReconciled, zero variance
Inventory on-handReconciled, zero variance
Vendor balancesUnder review
- Pre-built test scripts covering all business processes documented in discovery
- Role-based training for finance, operations, purchasing, and warehouse teams
- All defects resolved and retested before go-live is authorised in writing
- Cutover plan and rollback procedure approved by your project sponsor
42
Total scripts
38
Passed
4
Open
90 percent complete. Go-live scheduled for week 20.
- Production cutover executed against the agreed plan, Redefine team on-call during the window
- Production data migration executed and reconciled within the cutover window
- Two-week hypercare period with direct access to your named consultant for triage
- Dynamics GP environment archived per your data retention policy. Business Central is your system of record from day one.
System statusLive production
Transactions processed247 today
Open support tickets2 (hypercare)
Change orders$0
What you gain
Four Business Central capabilities Dynamics GP cannot match
Cloud-native software as a service
Automatic updates. No upgrade projects. Ever.
Business Central updates automatically twice a year at no implementation cost. Dynamics GP's annual maintenance agreement charges you for the privilege of doing your own upgrade project every two to three years.
Zero upgrade projects
Always current
No on-premise server
Cumulative Dynamics GP upgrade cost over 10 years
Dynamics GP annual plan
$420,000
Dynamics GP upgrades
$300,000
Business Central SaaS
$158,000
Illustrative 50-user scenario. Use the implementation cost calculator for your numbers.
Power BI: Native financial reporting
Account
Period
Budget
Revenue
$4.2 million
+8%
Cost of goods
$2.8 million
minus 2%
Gross margin
33.3%
On target
Live data from Business Central. No Financial Reporter. No manual export. No reconciliation step.
Native Power BI
Financial reports without Financial Reporter workarounds
Business Central embeds Power BI directly in the interface. Your finance team sees live dashboards including income statements, cash flow, and aged balances, without exporting to Excel or running Financial Reporter. Dynamics GP's report builder was discontinued alongside mainstream support.
Live embedded dashboards
No Financial Reporter migration
Microsoft 365 native
Teams, Outlook, and SharePoint built in, no connector required
Business Central approvals, purchase orders, and customer records surface directly inside Microsoft Teams and Outlook. Your team works where they already live. Dynamics GP required a separate connector for every Microsoft 365 touchpoint.
Teams approvals
Outlook integration
SharePoint documents
Approval request via Microsoft Teams
Purchase order approval request
Vendor: Acme Supply Company$18,400
Requested by Janelle Martinez. Requires Chief Financial Officer approval over $15,000.
Approval posts directly back to Business Central. Zero context switching.
Copilot built into Business Central
You asked
"Which customers have outstanding invoices older than 60 days and are over their credit limit?"
Copilot found 3 customers
Regional Builders Incorporated$42,300 overdue 68 days
Metro Supply Company$18,900 overdue 74 days
Pacific Distributing$11,200 overdue 61 days
Dynamics GP required a custom SmartList. Business Central Copilot answers in seconds.
Microsoft Copilot
Artificial intelligence built in at no extra cost. Dynamics GP has no equivalent.
Business Central includes Microsoft Copilot for finance, sales, and inventory: natural-language queries, automated reconciliation suggestions, and assisted marketing text. Dynamics GP ended mainstream support before artificial intelligence became part of the enterprise resource planning landscape.
Natural-language queries
Reconciliation assist
Client result
From fragmented systems to $90 million annual revenue
Client
Parsons Kellogg
Promotional products and branded merchandiseThe problem
The business operated across 30 stores with over one million inventory items, but had no unified visibility across those stores and its backend enterprise resource planning environment. Manual processes dominated reporting, warehouse workflows were fragmented, and the existing system could not support scale beyond a certain revenue threshold.
The result
$14 million
Revenue scaled from under $14 million to over $90 million annually following the Microsoft Dynamics enterprise resource planning integration, custom Power BI reporting, and headless commerce architecture delivery.
Operational efficiency improved through automation and unified warehouse workflows. Real-time analytics across all 30 stores replaced manual consolidation.
Native integration surface
Everything Dynamics GP required a connector for is native to Business Central
Dynamics GP's integration stack relied on third-party middleware for every system connection. Business Central ships with native connectors for the platforms your business already uses.
Native
Shopify
Bi-directional inventory, orders, and pricing sync. Dynamics GP required a separate connector and monthly licensing.
Native
Microsoft Teams
Approvals, customer lookups, and invoice actions directly inside Teams. No add-on required.
Native
Power BI
Embedded dashboards and financial reports directly in Business Central pages. No export step.
Native
Microsoft 365
Outlook email tracking, Word templates, and SharePoint document management built into every Business Central record.
Native
Dataverse
Customer and vendor records flow to Dynamics 365 Sales and Customer Service without custom integration work.
Native
Power Automate
Workflow automation for approvals, notifications, and data sync without developer involvement.
Native
Azure
Hosted on Azure with 99.9 percent service level agreement, SOC 2 compliance, and Microsoft-managed infrastructure. No on-premise server needed.
Application Programming Interface
Open API
OData and REST application programming interfaces for any third-party system not covered by a native connector. Full documentation available on Microsoft Learn.
Why migrate now
Dynamics GP versus Business Central: what you are choosing between
This is not a product comparison for undecided buyers. If you are on Dynamics GP, this is the list of capabilities your team is working around every day.
Feature
Dynamics GP
Business Central
Cloud-native hosting
On-premise or hosted virtual machine only
Azure software as a service, always current
Automatic updates
Manual upgrade project every 2 to 3 years
Twice a year, no project required
Annual maintenance fee
Required (18 percent of licence value per year)
No maintenance fee, subscription only
Power BI reporting
Requires separate connector and export
Embedded natively, no export required
Microsoft Teams integration
Not supported
Approvals and lookups inside Teams
Shopify native connector
Third-party middleware required
Built-in, no middleware cost
Microsoft Copilot artificial intelligence
Not available
Included in Business Central licence
Mobile access (native)
Limited, third-party app required
iOS and Android apps included
End-of-life risk
Mainstream support ended December 2025
Microsoft's primary enterprise resource planning system, actively invested in.
For your team
What each stakeholder needs to hear
Chief Financial Officer: The business case
- Fixed-price contract, not time-and-materialsThe price in your Statement of Work is the price you pay. Our portfolio averages $0 in unplanned change orders.
- Eliminate Dynamics GP maintenance and upgrade budget permanentlyMove that line item to Business Central subscription. No upgrade project in the five-year plan.
- Board-ready compliance posture from day oneSOC 2 Type II, General Data Protection Regulation, and audit trail built into Business Central at no incremental cost.
Key Chief Financial Officer metric
8 months
Average payback period for a Business Central migration at a 50-user distribution company, based on eliminated maintenance, reduced manual labour, and improved cash-flow visibility from live reporting.
Controller: The close cycle
- Close cycle drops from 5 to 7 days down to 1 to 2 daysLive posting and real-time reconciliation eliminate the export-import cycle that defines month-end on Dynamics GP.
- Financial Reporter layouts rebuilt in Power BI: better output, live dataEvery financial statement your controller team produces is rebuilt in Power BI as part of the migration. No manual rebuild on your side.
- Full audit trail, no manual adjustmentsBusiness Central's immutable posted ledger entries eliminate the Dynamics GP journal correction workaround that auditors flag every year.
Controller result from a recent migration
"We closed December in 1.5 days. It used to take us the first week of January. The Power BI income statement is live by end of day on the last day of the month."
Controller, distribution company, 38 users, migrated first quarter 2024.
Information Technology Director: Infrastructure and security
- Zero on-premise server to maintain after cutoverBusiness Central runs on Azure. Microsoft handles patching, backups, and disaster recovery. Your team gets that time back.
- Single sign-on, multi-factor authentication, and Entra identification integration out of the boxBusiness Central integrates with your existing Microsoft Entra identification tenant. No separate identity management layer.
- 99.9 percent service level agreement, SOC 2 Type II, and General Data Protection Regulation compliantMicrosoft's compliance posture covers Business Central. Your team inherits SOC 2 Type II and General Data Protection Regulation attestations on day one.
Infrastructure comparison
Server maintenanceFully managed by Microsoft
Backup and disaster recoveryIncluded, Azure geo-redundant
Security patchingAutomatic, no downtime required
API access for integrationsFull OData and REST application programming interface
Operations Manager: Day-to-day workflow
- Warehouse and inventory visible on a mobile deviceBusiness Central's iOS and Android apps let your warehouse team process receipts, picks, and transfers without going back to a desktop.
- Shopify orders flow directly to fulfilment, no manual stepThe native Shopify connector posts orders to Business Central automatically. Pick lists, shipping, and inventory updates sync bi-directionally.
- Real-time inventory across all locationsBusiness Central's inventory ledger entries post in real time. No end-of-day batch. No reconciliation between warehouse and finance systems.
Operations gain on go-live Monday
- All Dynamics GP inventory balances visible in Business Central
- Purchase orders and receiving live in the new system
- Mobile warehouse app configured and tested before cutover
- Shopify integration live and syncing from hour one
- Redefine on-call for two weeks post-launch
Common questions
Dynamics GP to Business Central migration: questions answered
Most Dynamics GP to Business Central migrations take 18 to 24 weeks from signed Statement of Work to production go-live. Simpler environments with clean data and fewer integrations can reach go-live in 14 weeks. Complex multi-company or heavily customised Dynamics GP environments typically require 24 to 28 weeks. Your migration assessment call will confirm the number for your specific environment.
All chart of accounts and general ledger history, customer and vendor master records, open transactions including accounts payable and accounts receivable, inventory items with valuation methods, bank account and reconciliation data, and existing report definitions all migrate to Business Central as part of a standard engagement. Every category is mapped, validated, and reconciled before the migration sprint runs.
Business Central Essentials replaces the core Dynamics GP modules including financials, distribution, inventory, purchasing, and basic manufacturing. Business Central Premium adds project management and advanced manufacturing including bill of materials and production orders. Dynamics GP specific add-ons for warehouse management are replaced by Business Central's native advanced warehouse module, included in the Essentials licence.
Financial Reporter (formerly known as FRx) is not supported in Business Central. During discovery, all current report requirements are documented and prioritised. Every report is rebuilt using Business Central's native report builder or Power BI, both of which are included in the engagement. Most standard financial statements and management reports are available as native Business Central layouts on go-live Monday. Custom or non-standard layouts are rebuilt to the same specification.
A standard Dynamics GP migration for 20 to 50 users with moderate data complexity typically ranges from 75,000 to 180,000 United States dollars in partner services fees, excluding Microsoft licensing. Use the implementation cost calculator to build a number specific to your environment. All engagements are delivered under a fixed-price Statement of Work. The number you see in the proposal is the number you pay.
Is this a fit
Good fit or not, we will be straight with you
A fixed-price Dynamics GP migration works for some organisations and not others. Here is exactly when we say yes and when we say not yet.
Good fit when
- You are currently running Dynamics GP 2016 or higher with a maintenance plan in good standing
- You have between 10 and 200 Dynamics GP users across finance, distribution, and operations
- A named project sponsor with budget authority is ready to commit to a 22-week timeline
- Key users can commit four to eight hours per week during user acceptance testing
- You want Power BI financial reporting, Microsoft Teams approvals, and Copilot artificial intelligence as part of the same upgrade
Not a fit if
- You need a Business Central go-live in fewer than 14 weeks, or production cutover during quarter-end close
- You are looking for time-and-materials staff augmentation rather than a fixed-price Statement of Work
- Your current Dynamics GP environment requires heavy custom code rebuild beyond standard module mapping
- No named internal project sponsor is available, or executive alignment on scope has not been reached
- Your team plans to migrate from Dynamics GP to a non-Microsoft enterprise resource planning system instead of Business Central
Not sure? Tell us your situation and we will be straight with you.
Start your migration
From signed Statement of Work to go-live in 22 weeks
Your migration assessment call takes 30 minutes. You walk away with a complexity score, a timeline range, and a fixed-price estimate. No commitment, no pitch.
Your team's time investment across a full migration is typically 4 to 6 hours per week, one sprint review, async feedback on deliverables, and a final user acceptance testing sign-off. We handle everything else.
- Fixed-price Statement of Work with named deliverablesThe price in your Statement of Work is the price you pay. $0 average in unplanned change orders across 47 deliveries.
- Named consultant from day one through go-liveThe person who scopes your migration delivers it. No handoff between presales and delivery.
- Two-week hypercare included in every engagementDirect access to your project team for the first two weeks after go-live, at no additional cost.
47
Completed Dynamics 365 implementations and migrations
$0
Average unplanned change orders per engagement
22 weeks
Standard Dynamics GP to Business Central delivery window
94%
On-time delivery rate across all fixed-price projects
Migration brief
Tell us about your environment
Submit your brief, then a call within 48 hours, then a fixed-price proposal in 3 days.
Call within 48 hours, proposal in 3 days, kickoff within 1 week of sign-off.
Brief received
We will review your workflow and send a scoped proposal within 3 business days.
48-hour reply
3-day proposal
47 builds shipped
You own the code