Governance and Security
Role-Based Access Control That Spans Every Module
One system governs who sees what across product information management, storefront, order management, marketplace, forms, and program stores. No separate admin consoles. No permission drift between tools.
Access Policy
100
% modules under one system
The Access Problem
When permissions live in six different tools, every hire is a security gap
Most platforms bolt on a basic admin panel per product. Your team ends up with overlapping accounts, mismatched roles, and no single place to audit who has access to what.
Permission
fragmentation
Each tool has its own admin panel. Onboarding a new hire means six separate role assignments across six systems.
No
unified audit log
When a data change happens, there is no single trail. You cannot tell which user edited which field in which system.
Stale
access lingers
Offboarding leaves orphaned accounts because IT has no visibility into every tool the employee touched.
No
attribute-level control
Editors can accidentally overwrite pricing or publish unapproved content because field-level restrictions do not exist.
Compliance
exposure
Auditors ask for an access report. You spend two days pulling exports from every system and reconciling them manually.
Artificial
intelligence tools with no guardrails
Automation agents can run bulk operations across your catalog with no role-based scope. Any model sees everything.
One
permission system
Assign a role once. Access propagates across product information management, order management, storefront, marketplace, forms, and program stores automatically.
Unified
audit trail
Every field edit, login, export, and approval is captured in one tamper-evident log. Instant access on any device.
Instant
offboarding
Deactivate a user in one place. Access is revoked across every module immediately. No orphaned accounts.
Attribute-level
field locking
Lock pricing fields to finance roles. Lock publish actions to senior editors. Granular control per field, per module.
Compliance-ready
reports
Export a full access matrix in seconds. Show auditors who has access to what, with timestamps and approval chains.
Scoped
artificial intelligence access
Automation agents inherit the same rules as human users. Artificial intelligence can only touch what its assigned role permits.
Access by Role
Every team sees exactly what they need. Nothing more.
Redefine's role-based access control adapts to your organizational structure. Choose a role to see the experience your team gets.
Admin View
Full system control with complete audit visibility
- Manage all users, roles, and permission templatesCreate roles once and apply them as templates. Duplicate for new team members in under 60 seconds.
- Single sign-on and multi-factor authentication enforcement across all modulesEnforce single sign-on and multi-factor authentication from one policy panel. No per-tool configuration.
- Full audit log export for compliance and security reviewsPull timestamped logs per user, per module, per action. Export as comma-separated values or feed directly into your security information and event management system.
- Artificial intelligence governance: scope automation agents by roleAutomation agents run under assigned roles. Bulk enrichment only touches what the role allows.
Role Management12
Active Roles
Super Admin
All
Modules3
Users
Catalog Manager
Product Information
Management + Content
Management14
Users
Read-Only
Auditor
Logs
Only2
Users
Last audit export: today
09:14 • 0 anomalies
detected
Catalog Manager View
Edit products without touching pricing, orders, or publishing controls
- Field-level restrictions by attribute groupManagers can update descriptions, images, and specifications. Pricing, cost, and margin fields are read-only to their role.
- Department-scoped product catalog accessApparel team only sees apparel stock-keeping units. Electronics team only sees electronics. No cross-department data exposure.
- Approval workflow before any publish actionCatalog updates go through a review queue before going live. Senior editors approve or reject with one click.
- Bulk operations scoped to your role boundaryRun bulk enrichment across your department. System enforces your role boundary automatically on every operation.
SKU-4821: Merino Wool
JacketPending
Review
Product TitleEditable
DescriptionEditable
Retail PriceLocked
Cost PriceLocked
ImagesEditable
Submit for approval → Sarah K. (Senior Editor) will review
Developer and Integrator View
Application programming interface keys scoped to roles. Integrations inherit the same permission model.
- Application programming interface tokens bound to role permissionsGenerate application programming interface keys that inherit a specific role's access scope. Integration cannot exceed what the role allows.
- Webhook and event scopingSubscribe to only the events your integration is permitted to receive. No cross-module event leakage.
- Single sign-on integration with your identity providerConnect SAML 2.0 or OpenID Connect. User roles map from your identity provider groups automatically on first login.
- Audit log application programming interface for security information and event management integrationStream tamper-evident logs to Splunk, Datadog, or any security information and event management system via representational state transfer application programming interface. Real-time or batch export.
Shopify Sync
IntegrationActive
Role: Catalog Read-Only • Scope: Product information
management only
rdx_k9a2...f41c
Enterprise resource
planning Order WebhookActive
Role: Order management Writer • Scope: Orders and
Inventory
rdx_m3b8...e92a
Security Information
and Event Management Audit
StreamStreaming
Role: Audit Read • Scope: Logs export
rdx_p7x1...c03d
All application programming
interface tokens operating
within role boundaries
Key Capabilities
Every access control capability your enterprise requires
From role templates to attribute-level locking, Redefine ships every permission primitive in one platform, not scattered across product add-ons.
Core Capability
Role-based access control across product information management, order management, storefront, marketplace, forms, and program stores
A user's role governs their access across every module from day one. No duplicate role configurations. No permission drift when a new module is added to your stack.
- Assign once, propagate everywhere
- Role duplication for fast team onboarding
- Custom roles per department or project team
Attribute: "Retail Price"
Super Admin
ReadWrite
Finance Team
ReadWrite
Catalog Editor
ReadNo Write
Content Writer
Hidden
Changes logged automatically to audit trail
Attribute-Level Control
Lock individual product fields per role, not just entire modules
Go beyond module-level access. Restrict which fields within a product record a role can view, edit, or cannot see at all. Pricing stays with finance. Content stays with editors.
- Per-attribute read, write, and hidden states
- Attribute group locking for related field sets
- All field-permission changes logged to audit trail
Department Scoping
Scope data access by team, department, or brand region
Multi-brand or multi-region operations need data walls between teams. Redefine lets you scope users to specific product categories, storefronts, regions, or program stores without creating separate environments.
- Category-scoped catalog access per team
- Region-scoped storefront administration
- Brand-specific program store admin roles
Permission Templates
Build role templates once. Apply to new users instantly. Duplicate and modify for new team structures without starting from scratch.
Single Sign-On and Multi-Factor Authentication
SAML 2.0 and OpenID Connect support. Enforce multi-factor authentication across all modules from a single security policy. No per-tool configuration.
Audit Log Export
Full tamper-evident log of every user action across every module. Export as comma-separated values or stream to your security information and event management system for compliance and forensics.
Session Controls
Set session timeout policies per role. Force re-authentication for sensitive operations like bulk exports or permission changes.
How It Works
From first role assignment to full compliance posture in under 10 days
Redefine's access setup follows a structured onboarding sequence. Your team reviews; we configure. Most organizations achieve full role coverage by the end of week two.
1
Day 1
Organizational structure mapping
We map your departments, teams, and decision-makers to define the role structure before writing a single permission.
2
Day 2 to 3
Role and template build
We build your role library with attribute-level rules. You review and approve before any permissions are applied to live users.
3
Day 4 to 5
Single sign-on and multi-factor authentication
configuration
Connect your identity provider. We configure SAML 2.0 or OpenID Connect and test multi-factor authentication enforcement across all modules before go-live.
4
Day 6 to 8
User assignment and user acceptance testing
Users are assigned to roles. Your team runs user acceptance testing. We adjust any edge cases in role boundaries before sign-off.
5
Day 9 to 10
Audit log and compliance sign-off
We run a final access audit, verify log completeness, and hand over the compliance documentation package your security team needs.
Department and Role Inventory
Finance3 users • Price write
needed
Catalog Team14 users • Product
information management edit, no
price
Order Management Operations6
users • Orders and inventory
IT and Developers4 users •
Application programming interface access,
no user interface write
Auditors2 users • Logs
read-only
Review session: 45 minutes with your IT lead
Role: Catalog Editor (Template)
Product information managementEdit
PricingNo access
Content management systemDraft
Order managementNo
access
MarketplaceRead
Audit LogsNo access
Template saved • Duplicate for 14 users instantly
Single Sign-On Setup Status
SAML 2.0 endpoint
configured
Identity provider group mapping:
5 roles
matched
Multi-factor authentication
policy: enforced on all
roles
Test login: all 5 roles
passed
Session timeout: 8 hours standard • 2 hours for finance
and admin roles
User Acceptance Testing
Finance role: price writePassed
Catalog editor: price field lockedPassed
Application programming interface token: product
information management read-only scopePassed
Offboard test: access revokedPassed
Multi-factor authentication prompt on loginPending sign-off
4 of 5 tests signed off
Final Audit Report
Access matrix: 29 users, 12
roles, 6 modules
Audit log: 0 gaps, 100% event
coverage
Compliance document: SOC 2 access
controls
mapped
Status: Security
sign-off complete
Full access policy live across all 6 modules
Client Proof
From manual approvals to a unified access control system
Business-to-Business
Promotional Products
Company
DrivingI
Business-to-business promotional products distributor
operating complex catalogs with customer-specific pricing and
approval-based purchasing workflows.
The Problem
Manual customer approvals caused purchasing bottlenecks.
Access to pricing, inventory, and order data was uncontrolled
across a fragmented legacy platform. No audit trail. No role
enforcement.
What We Built
A custom approval and access control system on a headless
business-to-business platform. Role-based purchasing
permissions, customer account scoping, and real-time inventory
access tied to each buyer's contractual rights.
The Result
0%
Elimination of manual access management bottlenecks.
Operational friction reduced to near-zero. Internal teams
gained full confidence in system accuracy and compliance
posture.
Architecture now supports scalable growth and future system
enhancements without rework.
0
Days from kickoff to full access policy live across all modules
0 gaps
Permission gaps found in post-deployment security review
0 modules
Unified under one system with a single audit log
Security Architecture
Built on enterprise-grade identity infrastructure
Redefine's permission engine runs at the data layer, not the user interface layer. Access enforcement happens before any data reaches the application, regardless of how the request arrives.
Data-layer enforcement
Permission checks run at the application programming interface and database layer. Bypassing the user interface does not bypass access control. Applies equally to human users and artificial intelligence agents.
All requests
validated
SAML 2.0 and OpenID Connect
Connect any SAML 2.0 or OpenID Connect identity provider. Role mapping from your identity provider groups happens automatically on each user's first login. No manual sync.
Identity provider
sync active
Tamper-evident audit logs
Every action is written to an immutable append-only log. Logs cannot be edited or deleted. Export via representational state transfer application programming interface or stream to your security information and event management system in real time.
0 log gaps this
period
Artificial intelligence agent role boundaries
Automation agents are assigned roles like human users. No artificial intelligence model can read or write outside its assigned permission scope. Bulk enrichment runs stay sandboxed.
Artificial
intelligence governed by role-based access
control
Access anomaly detection
Artificial intelligence monitors for unusual behaviour patterns: off-hours access, bulk exports, permission escalation attempts. Alerts fire before a breach becomes a breach.
No anomalies
detected
SOC 2 and GDPR ready
Access controls map to SOC 2 Type II and GDPR data minimization requirements out of the box. Compliance documentation included.
Why Redefine
Other platforms split governance across products. Redefine unifies it.
When you run product information management, order management, storefront, and program stores in separate tools, you end up with separate governance systems. Redefine eliminates that fragmentation with one engine for the entire stack.
| Capability | Typical partner | Redefine |
|---|---|---|
| Unified role-based access control across all commerce modules | Not available | Available |
| Attribute-level field permissions per role | Not available | Available |
| Single audit log across every module | Not available | Available |
| Artificial intelligence agent role-boundary enforcement | Not available | Available |
| Permission templates and role duplication | Partial | Available |
| Single sign-on with automatic identity provider group-to-role mapping | Add-on cost | Included |
Is This Right For You?
Who benefits most from unified role-based access control
Good Fit
- Teams running 3 or more Redefine modulesThe value of unified role-based access control multiplies with every additional module under one roof.
- Enterprise business-to-business operations with department-scoped catalogsYou need team-level data walls without creating separate environments for each department.
- Organizations preparing for SOC 2, GDPR, or ISO 27001 auditsAccess control evidence is a primary audit requirement. Redefine generates it automatically.
- Operations using artificial intelligence automation that needs guardrailsArtificial intelligence agents running bulk enrichment or catalog updates need the same boundaries as human editors.
Not the Right Fit
- Single-user operations with no team access requirementsIf one person administers everything, a simple admin login is sufficient for your needs right now.
- Direct-to-consumer brands with 2 or fewer staff using the platformSmall teams with shared access do not need formal role-based access control until they start scaling.
- Projects using only one Redefine module in isolationModule-level access is sufficient if you are not yet running a multi-module stack.
Not sure? Tell us your situation and we will be straight with you about whether this fits your operation right now.
Common Questions
Questions buyers ask before committing to unified role-based access control
Redefine role-based access control works alongside your identity provider, not in competition with it. You connect your existing identity provider via SAML 2.0 or OpenID Connect. Users authenticate through your identity provider, and their group memberships map to Redefine roles on first login. You keep your existing single sign-on infrastructure while gaining granular attribute-level control inside Redefine's modules.
You can assign any user a role with a defined expiry date. When the expiry passes, their access is automatically revoked across all modules. All actions taken during the access period remain in the audit log with their user identifier. Contractors never require a separate offboarding process through IT.
Enforcement runs at the data layer, not the user interface layer. Every application programming interface token is bound to a role and that role's permissions apply to all requests made with that token. An application programming interface key configured for catalog read access cannot write pricing data or access order history, regardless of the endpoint called. All application programming interface actions appear in the same audit log as user interface actions.
Most organizations complete role mapping, single sign-on configuration, user assignment, and user acceptance testing within 10 business days. We start with a role inventory session on day one, build and review the role library by day three, connect your identity provider by day five, and complete user acceptance testing by day eight. The final compliance documentation is ready by day ten. Your team's time investment is approximately 3 to 4 hours across the full 10-day window.
Yes. The admin console provides a one-click access matrix export that shows every user, their assigned role, the modules they can access, and the attribute-level permissions for each. The export includes timestamps for every role change and permission modification. Audit logs can be exported as comma-separated values or streamed to your security information and event management system in real time. Both exports satisfy the access evidence requirements for SOC 2 Type II, ISO 27001, and GDPR data minimization reviews.
Get Started
Stop managing permissions across six different tools
Tell us about your current access setup and we will show you exactly how Redefine consolidates it. No commitment. No pitch.
- Call within 48 hours of receiving your brief
- Scoped access policy proposal in 3 business days
- Sprint 1 begins within 1 week of sign-off
- Full access policy live across all modules in 10 days
Brief received
We will review your access setup and send a scoped proposal within 3 business days.
Tell us what your team manages manually that a permission system should handle.
Form
Call within 48 hours • proposal in 3 days • Sprint 1 within 1 week of sign-off
Response within 48 hours
Proposal in 3 days
80+ enterprise deployments
You own all configurations
Ready When You Are
One role system for every module your team runs
Review your security and governance posture with our team. No commitment. No pitch.
