The Dynamics 365 ROI Calculator That Gives You Real Numbers
Five free tools. Licensing costs, implementation scope, ROI projections, migration budgets, and partner fit. Get a real number before your next conversation with a vendor.
The questions that never get a straight answer from a vendor
What does Dynamics 365 actually cost per user per month for our role mix?
How much will a full implementation run, start to go-live, including all the work we cannot see yet?
What do we actually save by migrating off our legacy platform now versus waiting another year?
Is the partner we are talking to actually sized and experienced enough for our project scope?
Most buyers spend 6 to 12 weeks in vendor conversations before they have a number they trust enough to budget against.
The Licensing Calculator maps your role mix and returns your monthly total with seat-level breakdown in 2 minutes
The Implementation Cost Calculator builds a scope-based estimate with line items for configuration, data migration, and integrations
The Migration Calculator models your move against your current run rate and shows the break-even point month by month
The Partner Fit Quiz maps your project scope, sector, and integrations against real project history and returns a fit score in 3 minutes
Calculator output becomes the brief for your scoped proposal. No discovery phase required to get a number.
Every Dynamics 365 number a buyer needs, from a Business Central cost calculator to ROI
Pick the calculator that answers your immediate question. Each one runs against published Microsoft licensing rates and project benchmarks from 120 plus Dynamics 365 implementations.
ROI Calculator
Model the financial return of moving onto Dynamics 365 against your current run rate. Three-year projection with monthly cashflow.
- Returns a number in 2 minutes
- Break-even month and 3-year delta
- Output is ready for board review
Implementation Cost Calculator
Build a line-item budget for a Dynamics 365 implementation. Includes licensing, configuration, data migration, integrations, and training.
- Scope based estimate with line items
- Adjusts for user count and module mix
- Low, mid, and high band ranges
Licensing Calculator
Map your team's role mix to Dynamics 365 license types and return a monthly bill with seat-level breakdown.
- Published Microsoft licensing rates
- Full user, team member, and device license logic
- Monthly and annual totals
Migration Calculator
Compare the all-in cost of moving from Dynamics Great Plains, NAV, or AX to Business Central or Finance and Operations.
- Break-even month projection
- Risk band by legacy platform
- Realistic go-live window
Partner Fit Quiz
Answer five questions about your project scope and we return a fit score plus the recommended engagement type.
- Scored against 120 plus delivered projects
- Returns fixed fee, time and materials, or dedicated team
- Three minutes to a recommendation
Tell us your situation, we will pick the right tools
If you do not know which calculator fits your stage of the buying process, send us a one paragraph note. A senior consultant will reply with the tools you should run first.
Get A RecommendationThe path from a question to a budget you can defend
Each calculator was built to drop the time between your first question and a real number from weeks to minutes. Here is the path most buyers walk.
Pick your question
Are you trying to size a budget, validate a vendor, or build a board paper? Each tool answers a specific question.
Run the calculator
Each calculator runs in under 3 minutes. Fill in what you know. The tool flags every assumption so you can correct it later.
Save the output
Email yourself a copy of the results. The output is structured so you can drop it into a board paper or a vendor brief.
Talk to a senior consultant
Submit the calculator output via the brief form. A senior consultant calls within 48 hours and returns a line-item scoped proposal in 3 business days.
What our calculators have unlocked for buyers
We had spent four weeks asking three vendors for a number. Your licensing calculator returned the answer in 90 seconds and matched the proposal we eventually signed within 4 percent.
Built by the team that delivers the work
Most cost calculators on partner websites return whatever number triggers a sales conversation. Ours are calibrated against project history so the answer survives contact with the actual implementation.
Real benchmarks, not vendor wishes
Every calculator is calibrated against 120 plus delivered Dynamics 365 projects. The outputs match the proposals our buyers eventually signed within single-digit percentages.
No registration wall
You run the calculator anonymously. No email gate, no marketing follow-up, no auto-enrolled sales sequence. The output is yours, free, the moment the calculator runs.
Microsoft Gold Partner discipline
Licensing logic uses published Microsoft rates, refreshed quarterly. The cost ranges follow Microsoft Customer Agreement terms and reflect every recent change to Dynamics 365 commerce.
Honest assumptions, flagged
Every calculator surfaces the assumptions behind its output. Edit them, the answer recalculates. Nothing happens behind the scenes that you cannot inspect.
Designed to be shared
Output is structured for board papers, business cases, and vendor briefs. Copy the result into a slide, drop it into an email, attach it to a finance approval. No lock-in.
A senior consultant on the other side
When you are ready to validate the number, the call is with a senior consultant who has delivered Dynamics 365 implementations, not a sales development representative.
Frequently asked questions
Yes. All five calculators on this page are free to use with no registration required. The ROI calculator, implementation cost calculator, licensing calculator, migration calculator, and partner fit quiz each return a real number you can use for internal planning and budget submissions.
The calculators use published Microsoft licensing rates and Redefine's project history across 120 plus implementations. They return ranges, not fixed quotes, because every project has variables. The output is accurate enough to build a business case; a line-item scoped proposal requires a 45 minute call.
Start with the Licensing Calculator if your main question is about monthly per-user cost. Start with the Implementation Cost Calculator if you need to build a capital budget for a new project. Start with the Migration Calculator if you are currently on an older platform and want to model the move.
Yes. Submit your calculator output via the brief form on this page. A senior consultant will call within 48 hours and return a line-item scoped proposal within 3 business days. No commitment required to receive the proposal.
The partner fit quiz maps your project scope, industry, user count, integration requirements, and timeline against Redefine's delivered project history. It returns a fit score and a recommended engagement type: fixed fee, time and materials, or dedicated team. Results arrive in under 3 minutes.
Who these calculators help, and who they do not
The tools on this page are built for a specific kind of buyer. We would rather say that up front than waste your time.
You are scoping a Dynamics 365 budget for your finance team or board and need a defensible number, not a vendor slide
You have 25 to 2,000 users you need to license and want a per-seat breakdown rather than a flat aggregate
You are comparing two or more partners and want a benchmark before you read their proposals
You are on Dynamics Great Plains, Navision, AX, or another legacy platform and need to model the migration window
You are looking for a free or open source alternative to Dynamics 365, these tools are for Microsoft customers
You have fewer than 10 users and need a calculator for small business pricing tiers, our benchmarks start at the 25 user mark
You want a final, contract grade quote without speaking to anyone, that requires a 45 minute call to verify scope
You need an estimate for a different ERP product line, for example NetSuite or SAP, these calculators are Dynamics 365 only
Not sure where you sit? Tell us your situation and we will be straight with you.
Send us your calculator output, get a real proposal back
Tell us which calculator you ran and what number you got. A senior consultant will call within 48 hours and return a line-item scoped proposal in 3 business days.
Call within 48 hours, proposal in 3 days, Sprint 1 within 1 week of sign-off.
Brief received.
We will review your calculator output and send a scoped proposal within 3 business days.
Run a calculator, then decide if we should talk
The point of these tools is to put a real number in your hands before any vendor conversation. Run the Dynamics 365 ROI calculator, sit with the answer, then decide whether you want a scoped proposal from us.
Submit your brief, call within 48 hours, scoped proposal in 3 days, Sprint 1 begins within 1 week of sign-off.
Free, no registration
All five calculators run anonymously.
Calibrated against 120 plus projects
Numbers survive contact with reality.
Senior consultant on the call
When you are ready, we are.